PA & Distribution Assistant

THE COMPANY

Our client has built a catalogue that has collected over 100 Academy, BAFTA and Golden Globe Awards.

THE ROLE

As a PA, you will work closely with internal teams, producers, agencies, broadcasters and external partners. You will ensure all needs for film releases, campaigns and industry activity are handled efficiently.

Key responsibilities:

• Oversee screening operations, update logs, book rooms, coordinate attendance, arrange DCP/KDM requirements and raise POs for finance.
• Keep live records of scripts, team coverage, screening schedules, release timelines and marketing materials.
• Support the Managing Director’s diary, coordinating meetings, managing access, prioritising requests and assisting with company event organisation.
• Evaluate new projects, read scripts, attend screenings and prepare coverage reports.
• Monitor press and publicity, reviewing coverage and extracting quotes from reviews and print cuttings for marketing use.
• Coordinate publicity events, organising premieres, screenings, junkets and other activities.
• Manage venues, catering, security, transport, guest lists, seating and on‑site ticketing, and at events.
• Prepare and manage P&A budgets.
• Work closely with agencies, briefing creative teams, delivering feedback, securing approvals and coordinating delivery of campaign assets.
• Support advertising activity, tracking creative deadlines, updating rate sheets and assisting with social media asset uploads.
• Assist with award campaigns, completing submissions, gathering supporting documents and liaising with producers.
• Coordinate logistics for international film markets, arranging flights, accommodation, visas, insurance and building clear schedules covering meetings, dinners, screenings and presentations.

THE PERSON

You should be organised, and confident managing a varied workload within a busy film environment. It is important you have strong communication skills, as well as the confidence to liaise with producers, agencies, broadcasters and senior stakeholders.

Being comfortable handling confidential materials, managing multiple deadlines and supporting both creative and operational activity is key. Having a genuine interest in film, a positive attitude and a steady, solutions‑focused mindset will help you thrive in this role.

WHAT TO EXPECT

• Searchlight only advertises active roles
• Your details will be sent directly to the Consultant who is handling this role
• We aim to respond to candidates within 14 days.

If this role isn’t quite right, but you would like us to have your CV on file, please send it to sroffice@searchlight.global.

Searchlight strives to promote equal opportunities for all. We welcome applications regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.